DOCUMENTS AND PROCEDURES FOR NOTIFICATION OF CHANGES IN INFORMATION OF SHAREHOLDERS WHO ARE FOREIGN INVESTORS, INFORMATION OF AUTHORIZED REPRESENTATIVES OF SHAREHOLDERS [...]
DOCUMENTS, ORDER, CHANGE NOTIFICATION PROCEDURES
INFORMATION OF SHAREHOLDERS WHO ARE FOREIGN INVESTORS, INFORMATION OF AUTHORIZED REPRESENTATIVES OF SHAREHOLDERS WHO ARE FOREIGN ORGANIZATIONS
The enterprise prepares 01 set of documents according to the provisions of Enterprise Law No. 59/2020/QH14 dated June 17, 2020; Clause 1, Article 60 of Decree No. 01/2021/ND-CP dated January 4, 2021 of the Government, the form is prescribed in Circular No. 01/2021/TT-BKHDT dated March 16, 2021 of the Ministry of Planning and Investment, specifically:
| Notification on supplementing and updating business registration information according to form Appendix II-5 Circular No. 01/2021/TT-BKHDT | Appendix II-5 |
* Individual legal documents (specified in Article 11 of Decree No. 01/2021/ND-CP):
– Vietnamese citizens: Identity card/Citizen identification card., valid passport
– Foreigners: Valid passport
* Documents in foreign languages must be accompanied by notarized Vietnamese translations (stipulated in Article 10 of Decree No. 01/2021/ND-CP)
* In case the person competent to sign the document requesting business registration authorizes another organization or individual to carry out business registration procedures (stipulated in Article 12 of Decree No. 01/2021/ND-CP), the application must be submitted with:
– Copy of legal documents of the individual authorized person
– Authorization document for an individual to carry out procedures related to business registration (notarization or authentication is not required).
– Copy of the service provision contract with the service organization performing procedures related to business registration.
– Referral letter from that organization to the individual directly carrying out procedures related to business registration and a copy of the individual's legal documents for the referred person.
Step 1: Prepare documents according to regulations
Step 2: Submit application
* Within 03 working days after receiving information or changing information about full name, nationality, passport number, contact address, number of shares and type of shares of shareholders who are foreign individuals; name, enterprise code, head office address, number of shares and type of shares of the shareholder being a foreign organization and full name, nationality, passport number, contact address of the authorized representative of the shareholder being a foreign organization, the enterprise sends a notice to the Business Registration Office where the enterprise is headquartered.
* To effectively apply the Government's regulations on carrying out administrative procedures in the electronic environment in Decree No. 45/2020/ND-CP dated April 8, 2020, as well as create further conditions for people and businesses, increase transparency in handling administrative procedures, save costs and time for both people, businesses and business registration agencies, the Registration Office Business encourages people and businesses to carry out business registration procedures in the electronic network environment.
– Submitting documents online: Competent person or authorized person uses Public Digital Signature or Business Registration Account to register a business electronically (stipulated in Article 42 of Decree No. 01/2021/ND-CP).
See instructions and follow instructions https://dangkyquamang.dkkd.gov.vn/
– When receiving dossiers, the Business Registration Office is responsible for reviewing and sending notices via electronic network to the enterprise to request amendments and supplements to the dossiers in case the dossiers are not valid. When the application is valid, the Business Registration Office notifies the enterprise electronically, updating information about the enterprise's founding shareholders in the National Business Registration Database. In case an enterprise needs, the Business Registration Office will issue a Certificate of change in business registration content to the enterprise.
Step 3: Get results
After receiving notice of issuance of the Business Registration Certificate via electronic network, the business founder or authorized person receives the results.
– In case of receiving results directly: Competent person or authorized person receives results at the Department of receiving documents and returning business registration results at Hai Phong Department of Finance, No. 1 Dinh Tien Hoang, Minh Khai ward, Hong Bang district.
(When coming to receive results, the business founder or authorized person brings personal legal documents or notarized copies of personal legal documents)
– In case of receiving results via public postal service: To receive results via public postal service, the applicant must attach a Request to receive results via public postal service when submitting the application electronically. The Business Registration Office will return the results to the recipient at the address stated in the Request to Receive Results via Public Postal Service.
* Fees:
Electronic registration documents are exempt from fees according to regulations in Circular No. 130/2017/TT-BTC of the Ministry of Finance
Procedures
