Register to change the address of the enterprise's headquarters

* Execution order:

Before registering to change the address of the head office, the enterprise must carry out procedures with the tax authority related to the relocation according to the provisions of tax law.

Step 1: Enterprise prepares complete documents and procedures according to regulations.

Step 2: Submit application.

– Submit documents directly: Enterprises or authorized persons submit documents at the One-Stop Shop for business registration at the Department of Finance.

– Submit documents electronically: Enterprises or authorized persons use Public Digital Signatures or Business Registration Accounts to register businesses electronically (instructions in Chapter B).

Upon receiving the dossier, the Business Registration Authority is responsible for reviewing the validity of the dossier and issuing a new Business Registration Certificate within 03 working days from the date of receipt of the dossier. In case of rejection, the business must be notified in writing. The notice must clearly state the reason; requests for amendments and supplements (if any).

* Quantity and components of documents: 01 set according to the regulations specified in Article 40 of Decree No. 78/2015/ND-CP dated September 14, 2015 of the Government, the form is specified in Circular No. 02/2019/TT-BKHDT dated January 8, 2019 of the Ministry of Planning and Investment. Specifically as follows:

1.1. In case of moving the head office address to another place within the province or centrally run city where the enterprise is registered:

Notification of change in business registration content (form in Appendix II-1 of Circular No. 02/2019/TT-BKHDT dated January 8, 2019);
Decision and valid copy of meeting minutes of: Board of members (for limited liability companies with two or more members), General Meeting of Shareholders (for joint stock companies); general partners (for partnerships); Company owner (for one-member limited liability company).

Note: Decisions and meeting minutes must clearly state the amended content in the company's charter.

1.2. In case of moving the head office address to a province or centrally run city other than where the enterprise is registered:

Notification of change in business registration content (form in Appendix II-1 Circular No. 02/2019/TT-BKHDT);
List of members (for LLCs with two or more members, form in Appendix I-6 of Circular No. 02/2019/TT-BKHDT dated January 8, 2019); List of authorized representatives (for one-member limited liability companies, form in Appendix I-10 of Circular No. 02/2019/TT-BKHDT dated January 8, 2019); List of founding shareholders (sample in Appendix I-7 of Circular No. 02/2019/TT-BKHDT dated January 8, 2019), shareholders who are foreign investors (sample in Appendix I-8 in Circular No. 02/2019/TT-BKHDT dated January 8, 2019), authorized representatives of shareholders who are foreign organizations (for joint stock companies part and form in Appendix I-10 of Circular No. 02/2019/TT-BKHDT dated January 8, 2019); List of partnership members (for partnerships, the form is in Appendix I-9 of Circular No. 02/2019/TT-BKHDT dated January 8, 2019).
Decision and valid copy of the meeting minutes of the Board of Members for limited liability companies with two or more members; Decision and valid copy of the meeting minutes of the General Meeting of Shareholders for joint stock companies; Decision and valid copy of meeting minutes of general partners for a partnership company; Decision of the company owner for a one-member limited liability company;

Note: Decisions and meeting minutes must clearly state the amended content in the company's charter.

Valid copy of the company's amended charter.

1.3. In case the person competent to sign a document requesting business registration authorizes another organization or individual to carry out procedures related to business registration, when carrying out the procedure, the authorized person must submit a valid copy of one of the personal identification documents (specifically: For Vietnamese citizens: Citizen identification card or ID card or valid Vietnamese Passport; For those who are foreign country: Foreign passport or valid document replacing a valid foreign passport), accompanied by:

– A valid copy of the service provision contract with the service organization performing procedures related to business registration and the introduction letter from that organization to the individual directly performing procedures related to business registration; or

– Authorization document for an individual to carry out procedures related to business registration. This document is not required to be notarized or authenticated.

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* Execution order:

Before registering to change the address of the head office, the enterprise must carry out procedures with the tax authority related to the relocation according to the provisions of tax law.

Step 1: Enterprise prepares complete documents and procedures according to regulations.

Step 2: Submit application.

– Submit documents directly: Enterprises or authorized persons submit documents at the One-Stop Shop for business registration at the Department of Finance.

1.1. In case of moving the head office address to another place within the province or centrally run city where the enterprise is registered:

Notification of change in business registration content (form in Appendix II-1 of Circular No. 02/2019/TT-BKHDT dated January 8, 2019);
Decision and valid copy of meeting minutes of: Board of members (for limited liability companies with two or more members), General Meeting of Shareholders (for joint stock companies); general partners (for partnerships); Company owner (for one-member limited liability company).

Note: Decisions and meeting minutes must clearly state the amended content in the company's charter.

1.2. In case of moving the head office address to a province or centrally run city other than where the enterprise is registered:

Notification of change in business registration content (form in Appendix II-1 Circular No. 02/2019/TT-BKHDT);
List of members (for LLCs with two or more members, form in Appendix I-6 of Circular No. 02/2019/TT-BKHDT dated January 8, 2019); List of authorized representatives (for one-member limited liability companies, form in Appendix I-10 of Circular No. 02/2019/TT-BKHDT dated January 8, 2019); List of founding shareholders (sample in Appendix I-7 of Circular No. 02/2019/TT-BKHDT dated January 8, 2019), shareholders who are foreign investors (sample in Appendix I-8 in Circular No. 02/2019/TT-BKHDT dated January 8, 2019), authorized representatives of shareholders who are foreign organizations (for joint stock companies part and form in Appendix I-10 of Circular No. 02/2019/TT-BKHDT dated January 8, 2019); List of partnership members (for partnerships, the form is in Appendix I-9 of Circular No. 02/2019/TT-BKHDT dated January 8, 2019).
Decision and valid copy of the meeting minutes of the Board of Members for limited liability companies with two or more members; Decision and valid copy of the meeting minutes of the General Meeting of Shareholders for joint stock companies; Decision and valid copy of meeting minutes of general partners for a partnership company; Decision of the company owner for a one-member limited liability company;

Note: Decisions and meeting minutes must clearly state the amended content in the company's charter.

Valid copy of the company's amended charter.

– Authorization document for an individual to carry out procedures related to business registration. This document is not required to be notarized or authenticated.

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